What is an Emergency Plan? We regularly come across business that can’t answer this and so don’t have and Emergency Plan in place.
An Emergency Plan is a written document required by the Regulatory Reform (Fire Safety) Order 2005. The purpose of an Emergency Plan is to ensure that the people in your premises know what to do if there is a fire and that the premises can be safely evacuated.
Your Emergency Plan should be based on the outcome of your Fire Risk Assessment and be available for your employees, their representatives (where appointed) and the enforcing authority.
It can be used as a basis for staff fire safety training and should include details on:
- Fire evacuation strategy
- Action on discovering a fire
- Action on hearing the fire alarm
- Calling the fire brigade
- Power/process isolation
- Identification of key escape routes
- Fire wardens/marshals
- Places of assembly and roll call
- Fire fighting equipment provided
- Training required
- Personal Emergence Evacuation Plan
- Liaison with emergency services
Employers must provide an Emergency Plan. This will be specific to the premises and will detail the pre-planned procedures in place for use in the event of a fire. The Emergency Plan must be recorded where:
- A licence under an enactment is in force.
- An Alterations Notice under the Fire Safety Order requires it.
- You are an employer and have five or more employees.
In very small premises the Emergency Plan may be no more than a fire action notice, posted in positions where staff and relevant persons can read it and become familiar with its contents.
However, in larger more complex premises the Emergency Plan will need to be more detailed and compiled only after consultation with other occupiers and other responsible people, e.g. owners, who have control over the premises or building. In addition notices giving clear and concise instructions of the routine to be followed in case of fire must be prominently displayed.
Remember to test your Emergency Plan by practicing it and if necessary discuss it with your local emergency services.
In the meantime if you need advice on how to prepare an Emergency Plan, or have any other questions relating to fire prevention in the workplace, please do not hesitate to call on 01246 434 314.
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